> ## Documentation Index > Fetch the complete documentation index at: https://docs.ederspark.com/llms.txt > Use this file to discover all available pages before exploring further. # Collections > Organize your papers and chats into collections for better research workflow management and project organization Collections help you organize your research materials into logical groups. Whether you're managing a thesis, conducting a literature review, or juggling multiple projects, collections keep everything organized and accessible. Collections overview page showing multiple colorful collection cards, each displaying collection nam ## Overview Freiya supports two types of collections: * **Paper collections** - Group related research papers * **Chat collections** - Organize AI conversations Both work similarly but serve different organizational needs in your research workflow. Collection limits depend on your subscription tier: Free (2), Pro/Nova (20). ## Paper collections Paper collections help you organize your research library by topic, project, course, or any custom category that makes sense for your work. ### Creating paper collections Click **Collections** in the sidebar Find and click the **New Paper Collection** button Fill in the collection information: * **Name** (required) - e.g., "Thesis Chapter 2" * **Description** (optional) - What this collection contains * **Color** (optional) - Choose a color for visual organization Click **Create** to save your new collection Create Collection modal showing input fields for name, description, and a color picker with preset Choose descriptive names that will still make sense months from now. "Thesis Ch2 - ML Healthcare" is better than "Current Reading". ### Adding papers to collections There are multiple ways to add papers to collections: 1. Open any paper in your library 2. Click **Add to Collection** button 3. Select one or more collections 4. Click **Add** Papers can belong to multiple collections simultaneously. 1. Select papers using checkboxes 2. Click **Add to Collection** in bulk actions 3. Choose target collection 4. Confirm addition Great for adding many papers at once. 1. Open the collection 2. Click **Add Papers** button 3. Search and select papers 4. Add to this collection Perfect when building out a new collection. Paper detail page showing the 'Add to Collection' button and a dropdown menu listing available colle ### Viewing collection papers Open any paper collection to see all contained papers: **Collection view features:** * All papers in the collection displayed * Same features as main library (search, filter, sort) * Filter within collection * See paper metadata * Quick actions (open, edit, remove) Collection detail view showing a list of papers with the collection name and description at the top, Removing a paper from a collection doesn't delete it from your library, it just removes the association. ### Managing paper collections **Edit collection:** 1. Open the collection 2. Click settings/edit icon 3. Update name, description, or color 4. Save changes **Delete collection:** 1. Open the collection 2. Click delete/trash icon 3. Confirm deletion 4. Papers remain in your library (only the collection is deleted) Deleting a collection cannot be undone, but your papers are safe in your library. ## Chat collections Chat collections organize your AI conversations by topic, project, or purpose. ### Creating chat collections Navigate to the Collections section Switch to the **Chat Collections** tab Click **New Chat Collection** Enter name, description, and choose color Save your new chat collection ### Adding chats to collections 1. Open the chat 2. Click menu (three dots) 3. Select **Add to Collection** 4. Choose collection(s) 5. Confirm 1. Navigate to Chats view 2. Select chats with checkboxes 3. Bulk action **Add to Collection** 4. Choose collection 5. Apply 1. Start a new chat 2. After first message, click menu 3. Add to relevant collection 4. Continue chatting Chat interface showing the menu dropdown with 'Add to Collection' option highlighted ### Viewing collection chats Open any chat collection to see all conversations: **Chat collection view:** * List of all chats in collection * Chat titles and preview * Date created/updated * Quick open or remove Click any chat to continue the conversation. ## Collection organization strategies ### By project Organize around specific research projects: **Example structure:** ``` Paper Collections: - Thesis - Chapter 1 (Introduction) - Thesis - Chapter 2 (Literature Review) - Thesis - Chapter 3 (Methodology) - Grant Proposal - NSF 2025 - Conference Paper - ICML Chat Collections: - Thesis Brainstorming - Methodology Discussions - Paper Analysis Chats ``` ### By topic Group by research areas or subjects: **Example structure:** ``` Paper Collections: - Machine Learning - Theory - Machine Learning - Applications - Neural Networks - Architectures - Medical Imaging - Ethics in AI Chat Collections: - ML Theory Questions - Implementation Help - Paper Discussions ``` ### By status Track reading and work status: **Example structure:** ``` Paper Collections: - To Read (Priority) - Currently Reading - Read - Key Papers - Read - Supporting - To Cite in Paper Chat Collections: - Active Discussions - Archived Conversations - Reference Chats ``` ### By course or semester Academic organization: **Example structure:** ``` Paper Collections: - CS601 - Machine Learning - CS602 - Computer Vision - Seminar - Fall 2024 - Reading Group Papers Chat Collections: - Homework Help - Lecture Clarifications - Project Discussions ``` Mix strategies! Use both topic-based and project-based collections for maximum flexibility. ## Color coding Collections support custom colors for visual organization. ### Choosing colors **Common color schemes:** * **Project importance** - Red (critical), Yellow (important), Green (reference) * **By field** - Blue (CS), Green (bio), Purple (physics) * **By status** - Gray (to-do), Yellow (active), Green (complete) * **By term** - Different color per semester * **Personal preference** - Whatever works for you! Multiple collection cards showing different colors (red, blue, green, yellow, purple, orange) arrang ### Changing colors 1. Open collection settings 2. Click color picker 3. Choose new color 4. Save changes Color changes apply immediately across the interface. ## Collection limits by tier Your subscription tier determines how many collections you can create: | Tier | Paper Collections | Chat Collections | | ---- | ----------------- | ---------------- | | Free | 2 | 2 | | Pro | 20 | 20 | | Nova | 20 | 20 | Both paper and chat collections count separately, you get the full amount for each type. **When you reach your limit:** * Warning at 80% capacity * Error when trying to create more * Must delete old collections or upgrade * Suggestion to merge similar collections [Compare subscription tiers →](/account/subscription-tiers) ## Advanced collection features ### Collection statistics View detailed stats for each collection: * Total papers/chats * Date created * Last updated * Most recent additions * Average papers per week (paper collections) ### Collection search Search within a specific collection: 1. Open the collection 2. Use search box to filter 3. Results limited to that collection 4. All library search features available ### Collection filters Apply filters at collection level: * Filter papers by year, tags, citation count * Filter chats by date, title * Sort by various criteria * Combine filters for precise results ### Nested organization (coming soon) Future feature to nest collections: ``` Parent: PhD Thesis ├─ Child: Chapter 1 ├─ Child: Chapter 2 └─ Child: Chapter 3 ``` ### Shared collections (coming soon) Collaborate with others: * Share collections with colleagues * Collaborative paper lists * Team reading lists * Permission management (view/edit) ## Best practices Use descriptive names that indicate content and purpose Add descriptions to remind yourself what belongs in each collection Consistent color schemes help with visual scanning Periodic cleanup keeps collections relevant and useful ### Collection naming tips **Good names:** * "Thesis - Ch2 - Literature Review" * "Grant Proposal NSF 2025 - Background" * "ML Paper Reading List - Fall 2024" * "Key Methodology Papers" **Less effective names:** * "Papers" * "Stuff to Read" * "Collection 1" * "Temp" ### When to create a new collection Create a new collection when: * Starting a new project or paper * Beginning a new course * Exploring a new research area * Needing to separate concerns * Current collections are getting too large (>50 papers) ### When to consolidate Merge or delete collections when: * Very similar purposes * Inactive projects * Approaching tier limit * Too many small collections * Collections have fewer than 5 items ## Integration with other features ### With paper management * Add papers to collections during import * View which collections contain a paper * Filter library by collection * Organize library view by collection [Learn about paper management →](/features/paper-management) ### With AI chat * Create chats within collection context * Link chats to paper collections * Chat about entire collections * Export collection summaries (coming soon) [Learn about AI chat →](/features/ai-chat) ### With PDF viewer * Open papers from collection view * Annotations linked to papers in collections * Jump between collection papers while reading [Learn about PDF viewer →](/features/pdf-viewer) ## Keyboard shortcuts Work faster with collections: | Action | Shortcut | | ----------------- | ------------------------------------ | | New collection | `Ctrl/Cmd + Shift + N` | | Add to collection | `Ctrl/Cmd + M` (with paper selected) | | Quick add (1-9) | `Alt/Opt + 1-9` | | Edit collection | `Ctrl/Cmd + E` (in collection) | [See all shortcuts →](/reference/keyboard-shortcuts) ## Troubleshooting You've reached your tier limit: * Free: 2 collections of each type * Pro/Nova: 20 collections of each type Solutions: Delete unused collections or upgrade your tier. Papers can belong to multiple collections simultaneously: 1. Remove from one collection if desired 2. Add to new collection 3. Paper exists in both places There's no "move" because papers aren't limited to one collection. Collection names must be unique per user. Options: * Choose a different name * Add differentiating details (dates, projects) * Delete the old collection if no longer needed Check if: * You removed them accidentally * Papers were deleted from library (removes from all collections) * You're viewing the correct collection * Filters are hiding papers Yes! Export options: * Export all citations from collection * Download paper list as CSV * Generate bibliography for collection * More export options coming soon ## Related features Learn how to add and manage papers in your library Organize conversations with chat collections Best practices for using collections in your workflow See collection limits for each plan